So here is a list of what seems to work for our family:
- For the week or two prior to leaving, I start talking to the kids about where their dad & I are going, who will be watching them (fortunately it is always Grand mom). I think it is good to talk things out. Help put their mind at ease and answer any questions they might have before we leave.
- The day of (or before) we are to leave, I try to spend good quality time with the kids. Ask them what they want to do and prepare a special dinner the night before.
- For my sanity and peace of mind, I leave a general day-by-day schedule for my mom with the kid's activities, routine, and any important notations. This is a great place to explain a special night-time routine as well. We all know....kids thrive and love their routine and structure.
- Leave our Itinerary, complete with hotel and flight information.
- The obvious....making sure the pantry and fridge are stocked with food. Perhaps make a couple casseroles and put in the freezer. Leave cash for groceries and incidentals.
- Leave a copy of our Will and the kid's files with social security cards, birth certificates, etc....You never know!?
- We also leave a Notarized (most banks will notarize for free) Medical Release Letter (along with our insurance card) giving my mom the authority to make any medical decisions while we are away. We also include our emergency contact info., Doctor, and Dentist's phone numbers. I also like to leave a friend's number too (just in case).
- Since the kids are a little older and understand what is going on, this year I am leaving a surprise gift to be given mid-week, while we're away. Just when the novelty of having Grand mom here wears off, I hope this gift will lift their spirits and distract the sad feelings : )
- And of course, we talk up the souvenirs we will bringing back to the kids. When we call home to check in (even if we're out of the country)we like to re-iterate the "cool presents" we have picked up in our travels. And keep the calls short and sweet! (If you have access to Skype, this might be a great tool to use as well).
I think that about covers it....If you have any other suggestions, I would love to hear!

